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Don’t Let Your Tea Get Cold

Don’t let your tea get cold.

Life is busy. You put your head down and charge into work. Hours pass. You’ve gotten work done sure, but you haven’t noticed the passage of time. You’ve failed to take deep breathes and crystallize a moment.

You probably are living inside your head and neglecting your body and its needs. You probably have prioritized tasks and outcomes over people and process.

You’ve let your tea get cold. Don’t.

Tea tastes better warm which means you’re more likely to drink it. And you can’t benefit from tea’s health benefits, its taste, its clarity if you don’t drink it.

What tea are you letting get cold?

Is your tea a gym membership that you never use? Is it the highest thing on your to-do list or the most difficult yet highest impact project? Is it the secret project that tickles your soul, the thing you most want to do but shy away from?

Okakura Kakuzo, the author of The Book of Tea called tea a “religion of the art of life.” Don’t shy away from your tea.

Tea is also ritual.

It’s about capturing the greatness of small things, of detail yet breadth. It’s about the pause before action, about setting right intention, about compounding awareness.

I often brew a pot of tea and forget to drink it. It’s not a total waste as the preparation itself is anchoring, yet my forgetfulness is a product of haste. It’s rooted, for me at least, in an artificial belief that I must always be doing and that the more action I take the more results I produce.

This couldn’t be further from the truth.

Over the long term the tendency to rush moment to moment will take its toll. Burnout is real. Trust me, I know. I worked 15 hours a day, 7 days a week for 3 years before burnout hit me and I could barely do anything for a week. Even before that crash though it was getting harder to be creative, to take joy in my work. It’s been a long slog back to productive balance when all I had to realize was that “a cup of tea would restore my normality” (from the Hitchiker’s Guide to the Galaxy).

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How to Create Leverage

In life (and business) we’re often dealing with finite resources. Scarcity exists and that means we have to get creative to achieve what we want.

One of the best (only) ways to do this is by creating leverage. Leverage is about maximizing impact for any given level of effort.

Yet people (and businesses) consistently underestimate the importance of leverage, even if we should know better.

So how can we unleash leverage? You can start by focusing on the following four areas.

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Look by not looking

Have you ever misplaced your keys and not been able to find them? Does it always seem like it always happens when you can least afford the time and inconvenience? Of course you have, and of course it does.

I’m guessing your first reaction is the same as mine: drop everything and start searching frantically. You find your keys eventually but you’re off-balance, feel rushed, and probably still have 5 things to do before actually leaving. You’re still behind, and just as off-center.

That reaction, the search, the sub-optimal results extends well past keys. Good things often happen when you stop “caring” or reacting as much. Need to solve a difficult problem? Let it go. Want to find a new job or a new partner? Stop looking.

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Religious Practices as a Private or Public Good

My girlfriend and I recently had a discussion with Rabbi Irwin Kula where he voiced his concern that many establishment Jewish religious organizations were too entrenched in keeping their core religious practices private. His overarching point was that keeping traditions insular prevents their wisdom from spreading beyond a small group. Second and maybe just as important, imposing any barriers to spiritual innovation also needlessly risks the obsolescence of a religion’s practices within the practicing group itself.

This dynamic isn’t limited to the Jewish faith.

The idea of a more open, public usage and reinvention of religious practices is at odds with many of the ways traditional standard bearers of organized religion conceptualize and market their practices.  It feels as if this is a sharp, immutable line drawn between religious groups on the one hand and  a more secularized world on the other.

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The Victor Method (for getting sh*t done)

The Victor method, for lack of a more creative description, is what I call my process for getting shit done. It’s a system that I’ve built to both try and welcome in a state of flow while also building in the right constraints and channels to enable me to produce even when that flow doesn’t come and putting out anything is just a tedious, painful grind.

The Victor method has served me really well. From graduating summa cum laude with honors in two majors, to passing the CFA Exam, to creating a business while working a more than full time job, the key disciplines of the system have created periods of intense productivity in my life. I’ve often gotten more done in four hours or four days using this system than in weeks of effort when I’ve ignored it and tried to approach tasks in a different way.

Outside of accelerating output, this method has also helped me stay on track by heading off long periods of stagnation. That’s probably just as key as momentum is really important: once you’re moving you can ride that train for a long time. Stagnation on the other hand is accretive. So if you can just keep the wheels turning—by habit, trick, or whatever—the rest often follows.

At its core, the Victor method is a pretty simple set of prescriptive steps. It can be universally applied by anyone. Hell, it is so straightforward that it wasn’t even until a few days ago when my brother asked me to “teach” or show him how I got all this work done that I even thought about this as a system at all.

But even though I’d never reflected on it, that’s exactly what the Victor method is–a designed system.

The simple rules I’ve built for myself are all triggers to set off a series of reactions and habits. Some of these habits are proactive measures designed to optimize my ability to start (and continue) to work. Others are precautionary habits designed to fend off the habitual blockers I encounter (including not getting started at all).

Yet the most powerful parts of the method are the ones least directly tied to working at all. You see my method has outwardly useless steps built into it which are all just guideposts to direct me back into the channels I want to go into. These are the anchors that let me slip back into a state of acceptance where no matter how I feel, no matter what I “want,” no matter what excuses I try to rationalize the next thing I’m going to do will involve a set period of productivity. Radical acceptance of this fact alone is often enough to trick myself into a more optimal frame of mind.

As with any channel we dig, the more you use it the deeper it gets, and the easier it is to follow the path of least resistance back to familiar ground. The key is to make sure the habits and rituals you build are pointing you to where you want to go.

So with the hope that what works for me might work for you, let’s go through how my system for getting shit done.

The Victor Method

  1. Set your length of time – For me I tend to work in 4 hour sprints, although sometimes I go longer. Four hours is long enough to get focused, become immersed, and produce a significant chunk of output. Also, four hours of total focus always manages to feel like a stretch goal while rarely leaving me completely exhausted. While you should play with this length of time it isn’t entirely random. It actually parallels how “makers” such as computer programmers often work most effectively. I don’t recommend going to less than 3 hours if you want to get the most out of this system.
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  3. Decide on your goal – You should have one goal, maybe two and they should be all about output. A narrow focus is key since what we’re talking about here is execution not creativity. So if you’re working on a paper, the goal is to write not to do research. You may need to do research in order to put words down, but that research is just a means to an end. At the end of the time the only thing that matters is what you’ve written, the output towards your desired goal. In fact I’ll usually make sure I’m maximizing my “method” time by doing the prep work ahead of time.
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  5. Lock in your work zone – This one’s obvious. Set up your space. Do you have your computer, charger, cup of tea, pen and paper? Are you reasonably assured you won’t have to move? Do any cleaning or removing of distractions before you get going. If you clean your entire apartment over the next four hours but your goal was to finish a paper then you’ve failed. I used to have to leave my house because this was a constant distraction. Now I just have to mentally accept imperfections  of the space I’m in (mental or physical) before I start. Locking in your zone also involves making sure you’re not going to get distracted by people. For me I either need to be completely anti-social or be with others committed to producing their own output. There is no middle ground here.
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  7. Create a Starting Ritual– These rituals are anchors or habits—mental or physical—that make it easier to get into a flow state. These are inherently idiosyncratic, the only thing important is that they remain consistent. I only have two ironclad anchors that I use to start:
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    • I need to be seated in a chair at a desk or table, and I need to start with my feet rooted to the ground and good posture. You see I do a LOT of work on couches or lying down and a lot of work at the office slouched at my desk. But when I sit at a desk or table and I consciously root myself down through my feet I’m embracing a power posture to take on whatever is next. Aside from the energy of the posture itself I think what really matters here is that this is a consciously different approach from my norm.
    • I play loud techno music through headphones. My brother says it’s the Dutch side of us, but melodic techno or house, with no lyrics, is the most critical part of this entire process for me. Not only is this part of the ritual and a sign for anyone nearby not to talk to me, but I actively seek to up-tempo my rate of output when the rhythm of the music accelerates. It’s a very active relationship, which is weird because normally I never listen to music.

     
    That’s it. Other people I know use other anchors—the same location, the same time of day, the same cup of coffee beforehand, wearing the same hat or T-shirt. The type of anchor you choose is probably irrelevant, it’s the consistent application of the anchor followed by successful adherence to your intention that builds the right muscle memory.
     

    1. Start – It usually takes me 20 minutes of uninterrupted work to hit stride. This is the period of maximum distraction (for me at least). You’ll want to check Facebook or Sportscenter and you’ll suddenly remember an email you need to send. Honor your intention and respect your practice and don’t fuck up before you even get started. It helps to understand this is the hardest part and requires the most mental energy.
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    3. Work – Sometimes there are no shortcuts. The whole point of this system though is that this part becomes habitual.
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    5. Use Reset Anchors – If you’re going for a four hour period of productivity there will be ebbs and flows of energy and concentration. You can fight through some of this but it’s also natural. I’ve found the best approach is to actively embrace built-in methods of clearing your head so you can acknowledge the change in mental state without losing momentum. I like doing a few things—pushups, brewing tea, and when I’m nearing the end or really starting to flag I put in a load of laundry. Why laundry? Doesn’t that go against having only one goal? Yes it does, but I do laundry because it’s quick and because by doing so I’ve just created a 90 minute window that time boxes the pain and lets me push through my internal hurdles. Plus its nice to have clean clothes. Remember that whatever your reset anchors are, they should probably be the same every time you employ the method as that just makes it easier to pick back up where you left off.
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    7. Either end at a great stopping place or end by setting up the next sprint. A great stopping place is when you’ve finished an entire concrete chunk of work. It’s not mid-paragraph or mid-chapter. At this point, even if you’re tired, you’re holding hours of total immersion and subtle connections in your head. You have a good model of what you’re trying to build. So get through the last little piece because if you don’t you’ll dread picking it up later and you’ll stifle the catapulting possibilities of starting on something totally fresh the next time you employ the Victor method. But if you’ve finished a section and you have a little gas left in the tank, it can be helpful to sketch out the next series of steps and goals.
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    9. Enjoy the secondary effects – One of the weirdest benefits I get from this method is that the more I’m productive, the more energy I get. I’ve honored my intention and that’s empowering. So while I may have drained myself on being able to write anymore, I’m now super motivated to go running. Then when I get back, I find that I’m still engaged, sort of in hyper-on mode. Maybe now’s the time to clean your apartment.
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    11. Turn off – Good job. Celebrate. Shake it out.
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      Stupid simple right? Set an intention to focus for a set amount of time, build the rituals that allow you to slip into a mental state of either flow or acceptance, force yourself to honor your time and output goals, and build the habit so it gets easier to resign yourself to the inevitable. You know the pattern is benefiting you when the hardest part is starting on Step 1, not actually doing the work in Step 5 and 6.

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Before the Startup – Lecture Notes 3

This is a continuation of my notes covering Sam Altman’s startup class. You can also check out the intro notes (part 1 and part 2) and lecture 2 which is about building a great team.

Lecture 3 is given by Paul Graham, one of the most experienced voices in the startup world and an eloquent writer on the topic He’s also an entertaining speaker. I recommend listening to his actual video presentation.

The core of this lecture is about all of the stuff that comes before actually starting a startup. This encompasses things like how to get or recognize a great idea as well as a litany of generally useful but often counter-intuitive bits of knowledge about startups. In fact, the entire lecture is structured around understanding that startups are often very counter-intuitive.

One caveat to Paul’s lecture is in order. It often feels that one of his main goals is to issue a stark warning about the failure rates and opportunity costs of entering the startup world for the wrong reasons. As he says, “starting a startup is really hard.”

Paul wants us all to understand that startups are risky, that they have costs, and that if you’re an awestruck student buying into the entrepreneurial lifestyle because it seems sexy don’t do it. Caution is well warranted before venturing in this space.